The name of this Organization shall be the Society of Software Engineers, hereafter referred to as the Organization. The official acronym shall be SSE
Section 2: Purposes
The principal purpose of this Organization shall be to improve the experience of students enrolled in the Software Engineering program at the Milwaukee School of Engineering by providing opportunities for collaboration, further education, and representation among other departments at the university. Other goals include increasing enrollment in the program, generating interest in software technology among all students, and guiding new Software Engineering students in integrating with the program.
ARTICLE II: Membership
###Section 1: Qualification for Membership
Members must be pursuing (or already hold) a degree from MSOE. There are no other qualifications. Consistent with all applicable federal and state laws and MSOE policies, this Organization and its subordinate bodies and officers shall not discriminate for or against anyone on the basis of race, gender, religion, culture, or sexual orientation.
Section 2: Responsibilities of Members
Members should attend all monthly meetings held by the Organization.
Members should attend events sponsored / held by the Organization if able.
Members should offer suggestions for and help plan activities run by the Organization.
Members should seek opportunities to improve the Software Engineering program and community.
Members should encourage other interested students to participate in events held by the Organization.
Members should attempt to keep pace with trends and current affairs related to technology.
Section 3: Types of Members
1. REGULAR members
REGULAR members are those members who attend every Monthly meeting and have the right to vote in any non-executive organization vote. Each member will get ONE(1) unexcused absence from monthly meetings before becoming an INACTIVE member. Given extenuating circumstances, a regular member may request to be excused by any member of the Executive board.
2. INACTIVE members
INACTIVE members are those members who have not met the requirements to be a regular member or have been demoted by a simple majority of the executive board. INACTIVE members do not get to participate in any executive or non-executive organization vote. INACTIVE members may be promoted back to a REGULAR member by a simple majority vote by the Executive board
3. ALUMNI members
ALUMNI members are those who have graduated from MSOE with REGULAR member standing or those who have been granted ALUMNI status by a simple majority vote of the Executive board. ALUMNI members do not have the right to vote unless all ALUMNI members have been given the right to vote on a specific vote, such permission being granted by a ⅔ majority vote of the Executive board.
4. SPONSOR members
SPONSOR membership is granted to any organization, company, or individual (including professors) by a simple majority vote of the Executive board. SPONSOR members do not have the right to vote unless all SPONSOR members have been given the right to vote on a specific vote, such permission being granted by a ⅔ majority vote of the Executive board.
The Faculty Advisor is automatically a SPONSOR member.
ARTICLE III: Officers
Section 1: The Executive Board
The Executive Board of the Organization shall consist of the President, Vice President, Secretary and multiple Leadership Chairs Coordinators, including but not limited to those for Event Planning Chair, Social Outreach Chair, and Alumni Chair Communications,, Administrative, Events, and Webmaster. Any REGULAR, ALUMNI, or SPONSOR member may suggest a new Coordinator position to be created. The Executive Board, including both the coordinators and executive positions, will vote on the approval of the new coordinator position. All executive positions including chairs must be held by a regular member. If a coordinator becomes inactive, a replacement will be appointed by the Executive Board from among regular members.
Section 2: Election of Officers
Each elected officer shall hold their position for one year, starting late in the Spring term, when yearly elections are to be held. Potential candidates must be approved by at least two REGULAR MEMBERS (not including the candidate) prior to running for any executive position.
Section 3: Officer Responsibilities
Plan and lead General meetings
Plan and lead Executive meetings
Curate organization project opportunities
Serve as a liaison for University faculty and administration, industry representatives, and members of the local community
Curate job postings and career opportunities
Manage general (non-event related) fundraising efforts
Oversee the Organization’s account (balance and reimbursements)
Record minutes at General and Executive Meetings
Serve as a liaison for leaders of other organizations on campus
Publish periodic updates to all SE students
Curate and distribute a bi-weekly (twice per month) newsletter with valuable information for members
Forward high-impact updates from individual members to the general membership
Oversee / guide event committees to ensure events contribute to Organizational goals
Manage SSE room and equipment reservations on AdAstra
Manage SSE website discussions and content
Maintain SSE event calendar
Maintain Organization membership and mailing lists
Alumni Outreach Coordinator
Manage and grow the Organization’s alumni network
Solicit donations from alumni as needed
ARTICLE IV: Meetings
Section 1: Types of Meetings
GENERAL meetings are to be held not more than once a month, for which the date must be announced at least by the end of the preceding meeting. The purpose of GENERAL meetings is to conduct votes and discuss the direction of the organization.
INTEREST meetings are to be held not more than once every two weeks, for which the date must be announced at least by the end of the preceding meeting. The purpose of INTEREST meetings is to further the personal, educational, and business development of members through items including but not limited to presentations, forums, bootcamps, and training
SPECIAL meetings may be called by the Executive board with at least a ONE(1) week notice, the topic of which is to be decided by the Executive board. Attendance is not mandatory but is highly encouraged.
EXECUTIVE meetings may be called by the PRESIDENT or VICE-PRESIDENT with at least TWO (2) weeks notice, the purpose of which is to ensure Officers understand the status of the other Officers and that the Organization is moving towards the purpose of the Organization stated previously.
Section 2: Voting and Decision Making Process
All votes will be held in person during general meetings. Any member can suggest an item to bring to vote, and it then must be approved by a member of the Executive Board. Votes will pass by a simple majority of any currently assembled regular members who have attended at least one previous meeting during the current school year, with the Vice President receiving an extra vote in the case of a tie.
Section 3: Location
The Organization will conduct all meetings on the campus of the Milwaukee School of Engineering.
Artivle V: Committees
Section 1: Committee Creation
The Executive board has the right to create a committee by a simple majority vote conducted either at a GENERAL meeting or an EXECUTIVE meeting. The purpose of the Committee must be explicitly defined in writing as an addition to Article V, Section 3. Each committee must have an explicitly designated leader (champion) from the REGULAR members at the time of creation.
Section 2: Committee Disbandment
The Executive board has the right to disband a committee by a simple majority vote conducted either at a GENERAL meeting or an EXECUTIVE meeting. The Committee’s addition to Article V, Section 3 must be removed on the date of disbandment.
ARTICLE VI: Amendments
Section 1: Amendment Process
These Articles may be amended by a vote of ⅔ of the members present at a monthly meeting ⅔ majority vote at a general meeting. A notice and a copy of any proposed amendment shall be distributed to all members at least 1 meeting prior to the meeting at which the amendment is to be considered. The members shall be notified of adopted constitutional amendments by the most feasible means. Amendments may be submitted by any member.