Society of Software Engineers Constitution

Ratified: July 26, 2016

DEFINITIONS

ARTICLE I: Name and Purpose

Section 1: Name

The name of this Organization shall be the Society of Software Engineers, hereafter referred to as the Organization. The official acronym shall be SSE

Section 2: Purposes

The principal purpose of this Organization shall be to improve the experience of students enrolled in the Software Engineering program at the Milwaukee School of Engineering by providing opportunities for collaboration, further education, and representation among other departments at the university. Other goals include increasing enrollment in the program, generating interest in software technology among all students, and guiding new Software Engineering students in integrating with the program.

ARTICLE II: Membership

###Section 1: Qualification for Membership Members must be pursuing (or already hold) a degree from MSOE. There are no other qualifications. Consistent with all applicable federal and state laws and MSOE policies, this Organization and its subordinate bodies and officers shall not discriminate for or against anyone on the basis of race, gender, religion, culture, or sexual orientation.

Section 2: Responsibilities of Members

  1. Members should attend all monthly meetings held by the Organization.
  2. Members should attend events sponsored / held by the Organization if able.
  3. Members should offer suggestions for and help plan activities run by the Organization.
  4. Members should seek opportunities to improve the Software Engineering program and community.
  5. Members should encourage other interested students to participate in events held by the Organization.

Members should attempt to keep pace with trends and current affairs related to technology.

Section 3: Types of Members

1. REGULAR members

REGULAR members are those members who attend every Monthly meeting and have the right to vote in any non-executive organization vote. Each member will get ONE(1) unexcused absence from monthly meetings before becoming an INACTIVE member. Given extenuating circumstances, a regular member may request to be excused by any member of the Executive board.

2. INACTIVE members

INACTIVE members are those members who have not met the requirements to be a regular member or have been demoted by a simple majority of the executive board. INACTIVE members do not get to participate in any executive or non-executive organization vote. INACTIVE members may be promoted back to a REGULAR member by a simple majority vote by the Executive board

3. ALUMNI members

ALUMNI members are those who have graduated from MSOE with REGULAR member standing or those who have been granted ALUMNI status by a simple majority vote of the Executive board. ALUMNI members do not have the right to vote unless all ALUMNI members have been given the right to vote on a specific vote, such permission being granted by a ⅔ majority vote of the Executive board.

4. SPONSOR members

SPONSOR membership is granted to any organization, company, or individual (including professors) by a simple majority vote of the Executive board. SPONSOR members do not have the right to vote unless all SPONSOR members have been given the right to vote on a specific vote, such permission being granted by a ⅔ majority vote of the Executive board. The Faculty Advisor is automatically a SPONSOR member.

ARTICLE III: Officers

Section 1: The Executive Board

The Executive Board of the Organization shall consist of the President, Vice President, Secretary and multiple Leadership Chairs Coordinators, including but not limited to those for Event Planning Chair, Social Outreach Chair, and Alumni Chair Communications,, Administrative, Events, and Webmaster. Any REGULAR, ALUMNI, or SPONSOR member may suggest a new Coordinator position to be created. The Executive Board, including both the coordinators and executive positions, will vote on the approval of the new coordinator position. All executive positions including chairs must be held by a regular member. If a coordinator becomes inactive, a replacement will be appointed by the Executive Board from among regular members.

Section 2: Election of Officers

Each elected officer shall hold their position for one year, starting late in the Spring term, when yearly elections are to be held. Potential candidates must be approved by at least two REGULAR MEMBERS (not including the candidate) prior to running for any executive position.

Section 3: Officer Responsibilities

ARTICLE IV: Meetings

Section 1: Types of Meetings

  1. GENERAL meetings
    • GENERAL meetings are to be held not more than once a month, for which the date must be announced at least by the end of the preceding meeting. The purpose of GENERAL meetings is to conduct votes and discuss the direction of the organization.
  2. INTEREST meetings
    • INTEREST meetings are to be held not more than once every two weeks, for which the date must be announced at least by the end of the preceding meeting. The purpose of INTEREST meetings is to further the personal, educational, and business development of members through items including but not limited to presentations, forums, bootcamps, and training
  3. SPECIAL meetings
    • SPECIAL meetings may be called by the Executive board with at least a ONE(1) week notice, the topic of which is to be decided by the Executive board. Attendance is not mandatory but is highly encouraged.
  4. EXECUTIVE meetings
    • EXECUTIVE meetings may be called by the PRESIDENT or VICE-PRESIDENT with at least TWO (2) weeks notice, the purpose of which is to ensure Officers understand the status of the other Officers and that the Organization is moving towards the purpose of the Organization stated previously.

Section 2: Voting and Decision Making Process

All votes will be held in person during general meetings. Any member can suggest an item to bring to vote, and it then must be approved by a member of the Executive Board. Votes will pass by a simple majority of any currently assembled regular members who have attended at least one previous meeting during the current school year, with the Vice President receiving an extra vote in the case of a tie.

Section 3: Location

The Organization will conduct all meetings on the campus of the Milwaukee School of Engineering.

Artivle V: Committees

Section 1: Committee Creation

The Executive board has the right to create a committee by a simple majority vote conducted either at a GENERAL meeting or an EXECUTIVE meeting. The purpose of the Committee must be explicitly defined in writing as an addition to Article V, Section 3. Each committee must have an explicitly designated leader (champion) from the REGULAR members at the time of creation.

Section 2: Committee Disbandment

The Executive board has the right to disband a committee by a simple majority vote conducted either at a GENERAL meeting or an EXECUTIVE meeting. The Committee’s addition to Article V, Section 3 must be removed on the date of disbandment.

ARTICLE VI: Amendments

Section 1: Amendment Process

These Articles may be amended by a vote of ⅔ of the members present at a monthly meeting ⅔ majority vote at a general meeting. A notice and a copy of any proposed amendment shall be distributed to all members at least 1 meeting prior to the meeting at which the amendment is to be considered. The members shall be notified of adopted constitutional amendments by the most feasible means. Amendments may be submitted by any member.